There are a number of ways in which you can view a document in MS Word. You can switch between these different layouts by selecting them from the 'View' menu, or you can use keyboard shortcuts to quickly switch between them.
My preferred choice is 'Print layout', which can be selected by holding down the Ctrl and Alt keys and pressing P.
To select the 'Normal layout' hold down the Ctrl and Alt keys and press N.
To see the 'Overview layout' hold down Ctrl and Alt and press O.
Or if you prefer to see more than one page at a time, go to the 'Reading view' by holding down the Alt key and pressing R.
Finally, although it is not strictly a layout, you can switch the 'Print preview' on and off by holding down Ctrl and Alt keys and pressing I.
Written by Stepterix on August 20th, 2008 with no comments.
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Just about every Windows application works with documents, which you will create, open and save at various stages. These three functions have associated keyboard shortcuts that work with most if not all the applications that you use regularly. I use the word document here to refer to anything that can be created or edited with software, whether that is a piece of music, an image or some other project.
New document
To create a new document (or in the case of web browsers - to open a new window) hold down the Ctrl key and press N. In some programs you may be asked whether you want to save your current work, this is because they only work with one document at a time.
Open document
To toggle the 'Open File' dialogue hold down the Ctrl key and press O. As with creating a new document, you may be asked to save your current work first.
Save document
To save your current document hold down Ctrl and press S. The first time you save your document the application will generally ask you for a file name to save it with, after that it will probably not give you any indication that it has saved your work.
This is probably the most important of the three as anyone who has lost work through Windows crashing, because of a power outage, or through some other calamity will tell you. Save regularly!
Written by Stepterix on July 31st, 2008 with no comments.
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If you are a ardent web surfer and you use firefox mostly for web browsing,then this article could be interesting for you.
It is very common for a web surfer to open more than 9 sites in a firefox in the same window, it happens to me as when I browse through large number of blogs and web sites opened in different uncountable tabs.
Switching across these tabs becomes more and more difficult when as number increases, so there a key board shortcut associated with each tab starting from left as ctrl+1 for first tab, ctrl+2 for the second tab and so on..
But these shortcuts are limited up to ctrl+9 to access the opened tab the 9th position but if you want to access the last opened tab with a keyboard shortcut you can’t do this in any version lesser then Firefox 3.0
But in Firefox 3.0, if you press ctrl+9 you can access 9th tab if their are less or equal to 9 tabs opened else you will get to the last tab opened in firefox 3.0 irrespective of how many tabs are opened.
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Written by Jason on June 23rd, 2008 with no comments.
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Here are a few keyboard shortcuts for Firefox to mark the release of
version 3 of that browser (which I express my initial opinions about at the bottom of this post). These should all work in Windows and Linux, for Apple Macs simply substitute the Ctrl key with the Cmd key.
Full screen mode
To hide the menus, toolbars and status bar press the F11 key, press it again to go back to windowed mode.
Text Size
To increase the size of text on a page, either hold down the Ctrl and press the + key or, if you have a wheel mouse, hold down Ctrl and roll the wheel upwards. Unsurprisingly, to decrease the size of text on a page, either hold down the Ctrl and press the - key or, if you have a wheel mouse, hold down Ctrl and roll the wheel downwards. To restore the text size to normal hold down Ctrl and press 0 (zero).
Select the search box
To move the cursor to the search box, either the built in one or the first one on a toolbar, hold down Ctrl and press K (I am not sure of the significance of K here - so probably not that easy to remember)
I have already published posts that detailed other keyboard shortcuts for Firefox:
Quickly open link in a new tab - without losing focus on current tab
Opening the Find box - near the bottom of this general post
A previous selection of shortcuts - for navigating between tabs, opening new tabs, closing tabs, opening bookmarks and selecting the address bar.
How to refresh the pageMy initial feelings about version 3
I have been using Firefox v3 for a few days now and don't have much to report. It has crashed twice in that time, but the 'Restore last session' feature means that this is not such a disaster. It does not seem particularly quicker and I have yet to find any new features that have excited me. On the downside it still seems to 'Not respond' a little too often and memory management is still far from perfect.
For Entrecard users there is a problem with the way that it handles cookies. If you switch between Entrecard accounts you will keep being told to login again. I have posted a workaround solution on the Entrecard forums
here - rest assured the boffins at ecard are working on it.
Written by Stepterix on June 21st, 2008 with no comments.
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By default, all text in Microsoft Word is aligned to the left (except if the default language is set to Arabic or another script that reads right to left). You can change the alignment of the current paragraph by clicking on these buttons on the Formatting toolbar.
But as you have probably guesed by now, you can also change the alignment of the current paragraph using keyboard commands. The following shortcuts also apply to PowerPoint (but, as with many of these keyboard shortcuts, not to Excel).
Align Right
To align the text to the right, hold down Ctrl and press R.
Align Left
To align the text back to the left, hold down Ctrl and press L.
Centre Text
To centre the text, hold down Ctrl and press E.
Justify Text
To justify the text (that is, to make it fill a line - as with a newspaper article), hold down Ctrl and press J.
Written by Stepterix on May 28th, 2008 with no comments.
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If you have a program that you use a lot you can create your own combination of keys to run it. In this tutorial we will set up a keyboard shortcut for Microsoft Word.
The keyboard combination is associated with a shortcut rather than the program itself. So we need to locate a shortcut for Word. You may have one on your desktop, if not you will have one in your Start menu. It is generally best to associate the combination of keys with the shortcut in the Start menu because if the shortcut is deleted the key combination will not work any more, and this is less likely to happen with the Start menu shortcut.
Click on the 'Start' button, then hover over 'Programs', then over 'Microsoft Office', then right-click on the icon for Word and select 'Properties' (or do the same on your desktop icon if you wish to use that one instead).
Go to the 'Shortcut' tab on the 'Properties' dialogue box and click on the text box next to 'Shortcut key' where it says 'None'. Hold down Ctrl and Alt keys and press W.
From now on, whenever you press Ctrl, Alt and W Word will open. You can set up shortcuts for as many programs as you like, as long as the combination is not used elsewhere in Windows. Each combination must include two of the following: Ctrl, Alt and Shift, and one other key.
Written by Stepterix on May 16th, 2008 with no comments.
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This tip should be of interest to all the
Entrecard chain-droppers out there (you know who you are). It works in Internet Explorer (version 7 and later), Firefox, and Safari.
If you hold down the Ctrl key when you click on a link on a website the browser will open the linked page on a new tab, saving you having to right-click on the link and selecting 'Open Link in New Tab' (or 'Open in New Tab' on IE).
Written by Stepterix on April 30th, 2008 with no comments.
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If there are things that you find yourself typing regularly, there is a way of increasing your productivity. By using Word's AutoText feature you only have to start typing a few letters of your name or postal address before it offers an option to fill the rest of the text for you. Word comes with a number of entries already set up. If you start to type the word 'Cordially', you should notice a little box appear like the one pictured below. As it says, just press Enter and Word will insert the rest of the text.
If this does not appear, you probably have AutoComplete switched off. To switch this on, and to see a list of all the existing AutoText entries, pull down the 'Insert' menu and from the 'AutoText' sub-menu click on 'AutoText...', which will open the following dialog box.
Make sure that 'Show AutoComplete selections' is ticked. You can also create a new AutoText entry with this dialog by typing the text where indicated and clicking the 'Add' button; however, there is an easier way to do it.
Click on 'OK' to close the dialog box and in your current word document type your name. Select the text and either pull down the 'Insert' menu, then the 'AutoText' sub-menu, and click on 'Add...' or simply hold down the Alt key and press F3. You will then be asked to give the new AutoText entry a name.
From now on when you start to type your name you will be offered the option to insert it as with 'Cordially'. The advantage of entering new AutoText this way is that you can insert text that spans several lines like your postal address. All you need to do is type it in select it and press
Alt and F3, as before. You can even add pictures to AutoText by selecting them along with some text or on their own and following the above instructions.
Written by Stepterix on April 22nd, 2008 with no comments.
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Occasionally we have to make use of subscripts or superscripts in our documents. The most common use of these is with dates, as in 20
th. There the 'th' is a superscript; that is, smaller text that is raised. Subscripts are most often used in technical language such as if we refer to water as H
2O. There the subscript is the '2'; smaller text that is lowered.
To switch to subscript mode or to change the selected text to a subscript, hold down the Control key and press the = key. This same combination will also set selected subscript text back to normal and switch out of subscript mode, as with the keyboard shortcuts for bold or italic mode.
To switch to superscript mode or to change the selected text to a superscript, hold down the Control key and the Shift key, and then press the = key. As with subscripts the same combination switches back to normal text to if presses again.
This tip applies to Microsoft Word and PowerPoint, but unfortunately not to Excel.
Written by Stepterix on April 13th, 2008 with no comments.
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When using a word processor it is quite common to forget that that the CapsLock key has been left on, or you might decide that a piece of text looks better in capital letters (also known as upper case: small letters are known as lower case).
Thankfully MS Word has a keyboard shortcut that lets you cycle between different cases and formats. All you need to do is highlight a piece of text, hold down the Shift key and press F3.
Each time you press F3 the case of the letters will change (don't release the Shift key!). So, 'testing' will be replaced with 'Testing' on the first press, and 'TESTING' if you press it a second time. Press F3 again and the text will return to 'testing'.
If you type 'tESTING' by mistake, you can change it to 'testing', then 'Testing', and 'TESTING'; however, it will not return to 'tESTING', probably because it is highly unlikely you'd ever want text to be in that format.
[Addendum]
As one commentator has pointed out, a particular word does not need to be highlighted to have its case changed by this method, all you need to do is have the cursor somewhere within the word. If you wish to change the case of several words then you have to highlight them all. Thanks to A. for this clarification.
Written by Stepterix on March 31st, 2008 with no comments.
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Alt and F3, as before. You can even add pictures to AutoText by selecting them along with some text or on their own and following the above instructions.